Abbreviations and acronyms - Graduate Writing Center

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Abbreviations and Acronyms


Acronyms are a usefully concise way to refer to established entities and concepts. At the same time, using many acronyms or (especially) formulating entirely novel acronyms can make a document more difficult for nonspecialist readers. As always, it's important to consider what audience you're writing for and what effect certain ways of presenting information will have on that audience.

The first time you use an acronym, spell it out fully, followed immediately by the abbreviated version in parentheses: e.g., Naval Postgraduate School (NPS). Note that spelled-out acronyms follow the same capitalization rules as any other text: the words are generally not capitalized unless they are proper nouns.

Subsequent spellings-out are unnecessary; however, sometimes, thesis writers will re-spell key acronyms at the beginning of a new thesis chapter.

Here are the primary abbreviation guidelines:

  • Use periods after a shortened version of a person's name: e.g., A. W. Birmingham
     
  • Writing about the United States (the TPO's historical preference; not a requirement):
    • Spell out "United States" when it is a noun 
    • Abbreviate "United States" as "U.S." (with periods) when it is an adjective (e.g., U.S. foreign policy)
       
  • Otherwise, generally speaking, abbreviations and acronyms that contain two or more capital letters take no periods, while those that end in a lowercase letter include periods: PhD but Dr.
     
  • Use periods with Latin abbreviations: e.g., i.e., et al., etc.

Acronyms Links

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Writing Topics A–Z


This index makes findings topics easy and links to the most relevant page for each item. Please email us at writingcenter@nps.edu if we're missing something!

A-Z content menu

A  B  C  D  E  F  G  H  I  J  K  L  M  N  O  P  Q R  S  T  U  V  W  X  Y  Z

A

abbreviations

abstracts

academic writing

acronyms

active voice

adjectives, compound

advisor, selecting and working with

AI

apostrophes

appointment with GWC coaches, how to schedule

argument

article usage

artificial intelligence

assignments, understanding them

audience

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B

body paragraphs

booking an appointment with a GWC coach

brackets, square

brainstorming

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C

capitalization

citations

charts

ChatGPT

citation software

citation styles

clauses

clarity

clustering

coaching, about

coaching, how to schedule

colons

comma splices

commas, FANBOYS

commas, introductory

commas, list

commas, nonessential / nonrestrictive information

commas, Oxford

commas, serial

common knowledge

commonly confused words

compare-and-contrast papers

compound adjectives / modifiers

concision

conclusions

conference presentations

conjunctive adverbs

coordinating conjunctions

copyright and fair use

critical thinking

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D

dangling modifiers

dashes

dependent clauses

dependent marker words

display equations

distance learning

double submission of coursework

drafting

Dudley Knox Library

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E

editing your own work

editing: outside editors

em dash

en dash

equations

exclamation points

executive summary

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F

FANBOYS

FAQs

figures

first person, use of in academic writing

footnotes

fragments

free-writing

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G

generative artificial intelligence (AI)

gerunds

grammar

graphics

graphs

group writing

GWC appointment, how to schedule

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H

homophones

Honor Code, NPS

human subjects research

hyphens

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I

ibid.

incomplete sentences

independent clauses

Institutional Review Board

interviews, conducting

introductions

IRB

iThenticate

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J

Joining the Academic Conversation

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L

LaTeX

library liaisons

lists, syntax of

literature reviews

logic and analysis

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M

M dash

making a GWC appointment

mathematics

memos

methodology

modifiers, compound

modifiers, misplaced

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N

N dash

nominalizations

note-taking

noun clusters

numbers

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O

organization

outlining

Oxford comma

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P

paragraph development

parallelism

paraphrasing

parentheses

parts of speech

passive voice

periods

persuasion

phrases vs. clauses

plagiarism, how to avoid

plagiarism-detection software

plain language

polishing

prepositional phrases

prepositions

pronouns, clarity with

pronouns, grammar of

proofreading

publishing

punctuation

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Q

questionnaires, administering

questions

quotation marks

quoting

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R

Reading with Intent I

Reading with Intent II

redundancies

reference software

reflection papers

research

research guides, discipline-specific

research questions

restrictive vs. nonrestrictive information

reusing papers

reverse outlining

revision

roadmaps

run-on sentences

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S

scheduling a GWC appointment

self-citing

semicolons

sentence fragments

serial comma

signal phrases

significance

so what?

source blending

sources, engaging with / critiquing

sources, evaluating the reliability of

sources, citing

spelling

standard essay structure

STEM / technical writing

Strategic Reading I

Strategic Reading II

style

subject–verb agreement

subjects, grammatical

subordinating conjunctions

summarizing

surveys, administering

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T

tables

teams, writing in

technical writing

tense

that vs. which

thesis advisor, selecting and working with

thesis process overview

Thesis Processing Office (TPO)

thesis proposals: common elements

thesis statements

thesis writing

this, that, these, those

tone, professional

topic sentences

transitions

types of papers

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U

United States or U.S.?

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V

verbs and verb tense

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W

which vs. that

why write?

writer’s block

writing in groups / teams

writing process

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Z

Zotero

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