Registrar FAQs
Where are you located? What are your hours? The Registrar and Admissions offices are located in the basement of Herrmann Hall, Room 022. We are near the Trident Room, down the hall from the dining room. Our hours are 8-4 Monday through Friday.
When are diplomas and/or certificates mailed? Diplomas and/or certificates are mailed approximately 90 days after graduation or completion of the certificate. An official copy of the transcript is also sent to the graduate.
I’ve lost my diploma. How do I get another one? To request a copy of your diploma please see instructions at http://www.nps.edu/Academics/Admissions/Registrar/DiplomaRequests.html. Processing time is 5-7 business days.
How do I get a dual degree letter? E-mail the Registrar’s Office. Once the letter is generated, you will receive an e-mail to pick it up.
I’m a Nuclear Power School graduate. Do you have my transcripts? We keep Nuclear Power School transcripts from 2001 and later. Please e-mail transcripts@nps.edu and be sure to include the year you graduated, the last four of your SSN and that you attended the Nuclear Power School. For all other graduation years, contact Nuclear Power School directly.
Why does NPS use three GPAs?
NPS uses the term Quality Point Rating (QPR) in place of GPA.
The three QPRs at NPS are:
- TQPR: Total Quality Point Rating. Excludes Pass/Fail, Refresher and Nuclear Power School courses.
- CQPR: Curriculum Quality Point Rating. Curriculum courses only.
- GQPR: Graduate Quality Point Rating. Courses 3000-4000 only.
Where can I fill out a late Student Opinion Form (SOF)? Late SOFs are available here for both Resident and DL students. Please complete and return to the Registrar either by dropping the form off or you may e-mail it to us.
Why can’t I see my grades in Python? Usually, students who cannot see their grades in Python have either failed to complete a SOF, are waiting for our contractor to upload them into Python (may take up to 2-3 weeks), or the instructor has not submitted their grades to the Registrar. Contact the Registrar’s Office if you have further questions.
I am a local DoD Civilian employee. What is the process for registering to take classes? You must pick up and complete a form titled “Staff/Employee Enrollment Form” from the Registrar’s Office. Have your direct supervisor and the course instructor sign the application. Once that is completed, return the form to the Registrar’s “Form Drop Box” and the Registrar will process the request. The Registrar’s Office is located in the basement of Herrmann Hall, Rm 022. You have until the add/drop deadline to submit your form.
My friend wants me to pick up a copy of his/her official transcript. What is the process? The requestor must include the name of the person who will be picking up the transcript on his/her behalf. All document requests must come directly from the student via e-mail, fax, or mail. Go to:
http://www.nps.edu/Academics/Admissions/Registrar/Transcripts/Transcripts.html
Do you accept requests for transcripts over the phone?
At this time we are unable to accept requests for transcripts over the phone.
What if I need transcripts sent to someone other than myself?
To have transcripts sent to another another military installation please provide the pertinent mailing address in your request. All other requests must go through our online service via Parchment (formerly known as Docufide).
What if I need forms enclosed with my requests?
If additional paperwork needs to be sent along with your request please include the type of documents in your e-mail/fax/or letter. Please e-mail forms as a PDF.
Why did Python email me that it dropped my course during scheduling? Mostly likely the course was not required for the completion of your degree and would have caused an irresolvable conflict. Also, all pending requests are dropped prior to scheduling, so you will need to resubmit your request once scheduling is locked.