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Registrar FAQs

Where are you located?  What are your hours?  The Registrar and Admissions offices are located in the basement of Herrmann Hall, Room 022. We are near the Trident Room, down the hall from the dining room. Our hours are 8-4 Monday through Friday.

When are diplomas and/or certificates mailed?  Diplomas and/or certificates are mailed approximately 90 days after graduation or completion of the certificate. An official copy of the transcript is also sent to the graduate.

I’ve lost my diploma.  How do I get another one?  To request a copy of your diploma please see instructions at http://www.nps.edu/Academics/Admissions/Registrar/DiplomaRequests.html.  Processing time is 5-7 business days.

How do I get a dual degree letter?  E-mail the Registrar’s Office.  Once the letter is generated, you will receive an e-mail to pick it up.

I’m a Nuclear Power School graduate.  Do you have my transcripts? We keep Nuclear Power School transcripts from 2001 and later.  Please submit a request through our online service at Parchment.com. Turnaround time is 5 business days. (Please note: by selecting this option, you will be leaving the NPS website.)  For all other graduation years, contact Nuclear Power School directly.

Why does NPS use three GPAs?  NPS uses the term Quality Point Rating (QPR) in place of GPA.  The three QPRs at NPS are:

  • TQPR: Total Quality Point Rating. The Total QPR represents all graded NPS courses. Excludes Pass/Fail, Refresher and Nuclear Power School courses.
  • GQPR: Graduate Quality Point Rating. Courses numbered 3000 and above. A Graduate QPR of 3.0 or higher is required to graduate with a master's degree or Academic Certificate.
  • CQPR: Curriculum Quality Point Rating. Courses associated to a designated curriculum (or major). A Curriculum QPR of 2.75 or higher is required to graduate with a master's degree or Academic Certificate.

Students whose grades fall below a GQPR of 3.0 or CQPR of 2.75 will be placed on academic probation.

Where can I fill out a late Student Opinion Form (SOF)?  Late SOFs are available here for both Resident and DL students.  Please complete and return to the Registrar either by dropping the form off or you may e-mail it to us.

Why can’t I see my grades in Python?  Usually, students who cannot see their grades in Python have either failed to complete a SOF, are waiting for our contractor to upload them into Python (may take up to 2-3 weeks), or the instructor has not submitted their grades to the Registrar. Contact the Registrar’s Office if you have further questions.

I am a local DoD Civilian employee.  What is the process for registering to take classes?  You must pick up and complete a form titled “Staff/Employee Enrollment Form” from the Registrar’s Office. Have your direct supervisor and the course instructor sign the application. Once that is completed, return the form to the Registrar’s “Form Drop Box” and the Registrar will process the request. The Registrar’s Office is located in the basement of Herrmann Hall, Rm 022.  You have until the add/drop deadline to submit your form.

International Students Only.  My friend wants me to pick up a copy of his/her official transcript. What is the process?  The requestor must include the name of the person who will be picking up the transcript on his/her behalf. All document requests must come directly from the student via e-mail, fax, or mail.  Go to: http://www.nps.edu/Academics/Admissions/Registrar/Transcripts/Transcripts.html

Do you accept requests for transcripts over the phone?  At this time we are unable to accept requests for transcripts over the phone.

What if I need transcripts sent to a military installation or government agency?  All alumni who have graduated after 1986 can request to have a transcript sent to a military installation or government agency through our online service at Parchment.com. Turnaround time is 5 business days. (Please note: by selecting this option, you will be leaving the NPS website.)

Alumni who graduated prior to 1987 must submit a request via email. Instructions.

What if I need forms enclosed with my requests?  If additional paperwork needs to be sent along with your request please include the type of documents in your e-mail/fax/or letter. Please e-mail forms as a PDF.

Why did Python email me that it dropped my course during scheduling? Mostly likely the course was not required for the completion of your degree and would have caused an irresolvable conflict. Also, all pending requests are dropped prior to scheduling, so you will need to resubmit your request once scheduling is locked.

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All information contained herein has been approved for release by the NPS Public Affairs Officer.
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