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NPS Travel

This web site is intended to enhance our mission and vision in providing support and services to the staff, students, and other customers of the Naval Postgraduate School. We provide a number of resources here to help you make travel plans, check travel regulations, view current rates, resolve problems, and suggest improvements to our service.

 Defense Travel System (DTS) Home Page

  • Access to DTS (2 Aug 2011)
    Welcome to the new era of government travel that can really take you places. Featuring the best practices in industry and plug-and-play components, Defense Travel System streamlines the entire process involved in global Department of Defense (DoD) travel.

Announcements / News

  • SATO's Virtually There being cancelled (22 October 2014)
     This program ended on 21 October. Details of how to get eInvoices for attaching to travel vouchers are included in this document,. Use the eInvoice vice the eTicket Receipt for the flight receipt.

  • Gift of Travel SOP Update (10 October 2014)
    This SOP has recently been updated to change the time of the traveler's interview with the Staff Judge Advocate.

  • Change to Miscellaneous Expenses in DTS (8 October 2014)
     The following expenses will no longer be separately reimbursed for travel starting 10/1/2014, but will be considered as being covered by the Incidental Expenses part of M&IE. The official decision was made by the chairman of the Per Diem Travel and Transportation Allowance Committee on October 1. These expenses have already been deleted from DTS.
    • Authorized Call Home
    • Baggage Tips
    • GOVCC ATM Advance Fee
    • GOVCC ATM Service Fee
    • Laundry/Dry Cleaning
    • Non-GOVCC ATM Advance Fee
    While no longer reimbursable as a Misc. Expense, Authorized Business Calls are considered to be mission-related rather than travel-related, and therefore can be reimbursed outside of DTS with an SF-1164.

  • Non-DoD Conference Attendance (28 August 2014)
      Please consult the Non-DoD Conference Tracker [link] for the latest information on non-DoD conference attendance.  At this time no more FY-14 conference requests are being accepted.  For FY-15 conferences please take notice of the 45-day required lead-time for processing and evaluation of conferences NTE $100,000 by the DoD.  If a conference is expected to exceed $100,000 then SECNAV approval is necessary and requires minimum 135-day lead-time to process.  Both lead times apply to conference attendance by Gift of Travel.  Scrutiny remains high on individuals not in a leadership or presenting capacity so please remember to tie conference outcomes to specific courses, research, or career requirements.  Cost thresholds are also strict and require detailed justification if total cost per person exceeds $3,000 and/or $600 per person per day.

      
  • Medical Insurance (6 June 2014)
     You cannot assume your insurance coverage will go with you when you travel. It's very important to find out BEFORE you leave whether or not your medical insurance will cover you overseas. You need to ask your insurance company two questions:  Does my policy apply when I am outside of the United States?  Will it cover emergency expenses like a trip to a foreign hospital or an evacuation?   In many places, doctors and hospitals still expect payment in cash at the time of service. Your regular U.S. health insurance may not cover doctor and hospital visits in other countries. If your policy doesn't go with you when you travel, it's a very good idea to take out another one for your trip. For more information, please see our medical insurance overseas webpage.

  • Travel Voucher Receipts (15 October 2014)
     To clarify the requirement, all receipts for lodging regardless of amount, and any other receipts for $75 or more must be attached to your travel voucher as Substantiating Records. They can be faxed with a DTS Fax Cover Sheet, or they can be scanned as .pdf documents and uploaded. Airline eInvoices must be downloaded from SATO’s web site, www.virtuallythere.com, or obtained from the airline check-in counter. In either case, the word ”eInvoice" must be present. You may not use the Itinerary because in some cases the total cost on this document does not agree with the actual receipt.

  • Approval of Travel Authorizations (7 July 2014)
     For travel to be valid you must have approval from both your AO and by President Route.  For your travel to be considered by President Route you must have your travel submitted in DTS no less than 10 days prior to departure with an accurate and succinct trip description which includes your mission and LOA/JON.  For travel submitted within the 10 day time frame please contact the Travel Office for instruction.  Notification of President Route’s decision will be delivered in an email from the Travel Officer and must be loaded as a substantiating record for your voucher to be approved.  The DTS approval sequence for AO approval remains unchanged.

 

 


 


 

NPS Travel Points of Contact

  • The Travel Office is open from 0800 to 1500 Monday through Friday, except it will be closed from 1330 to 1430 on Wednesday for a meeting.
    COMM 831-656-2041
    DSN is 756-2041
    Fax 831-656-7632 or DSN 756-7632.
    E-mail travel@nps.edu

  • Our official address is:
    Naval Postgraduate School
    Travel Office
    1 University Circle, Building 220
    Herrmann Hall - Room 038
    Monterey, California 93943

  • Travel Officer
    COMM 831-656-2192
    E-mail NPSTravelOfficer@nps.edu

  • NPS Travel Office Passport Agent
    Travel Office
    COMM 831-656-2247
    Available by appointment 0730-1600

  • DTS Contact Numbers for Help Desks of other commands - Link

  • SATO:
    NPS Bldg. 300
    855 744-4657 | FAX 866 352-9235 (both toll-free)
    After hours: 800-359-9999 (toll-free)

  • G2 Software Systems contractors working with the Defense Travel System Software

  • Lead DTA
    1-866-817-5245 x170
    Herrmann Hall - Room 038
    E-mail LeadDTA@nps.edu

  • NPS DTS Help Desk:
    1-866-817-5245 ext 2 | FAX (619) 226-8025
    Physically Located in San Diego
    DTS Help Desk: DTS-HelpDesk@nps.edu

  • DTS Instructor, x3192 | Cell 277-0622
    Herrmann Hall - Room 038
    E-mail DTSInstructor@nps.edu
  

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All information contained herein has been approved for release by the NPS Public Affairs Officer.
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