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Interim Guidance on Authority to Prepay Costs of Emergency Health Care Abroad

1. In accordance with reference (a), enclosure (1) provides interim implementing guidance for prepayment and recovering costs of prepaid emergency health care throughout the Department of the Navy (DON). The DON interim procedures further delegate this authority to the Heads of Echelon 2 Commands and the Commandant of the United States Marine Corps.

2. The health and welfare of our DON workforce and their authorized dependents while in the performance of official duties outside of the United States, its Territories and Possessions is of the utmost importance. While U.S. military medical treatment facilities and previously negotiated contracts with national (non-U.S.) or North Atlantic Treaty Organization run health facilities are the preferred provider for DON employees traveling outside of the U.S., situations may arise in which emergency care must be rendered at a local private medical clinic. Some local medical clinics require cash payment prior to the treatment or release of a patient. Enclosure (1) authorizes Echelon 2 Commanders or their designee to prepay costs associated with emergency medical care of their employees abroad.

3. All prepayments for the purpose of emergency health care are made to the employee through reimbursable loans. Employees must sign a debt acknowledgement and repayment agreement for the total costs prepaid by DON on their or their dependent's behalf.

4. Questions regarding this and other benefits policies can be directed to the DON Benefits Line at 1-888-320-2917 or navybenefits@navy.mil.


Information for Employees Planning to Retire 31 DEC 16 - 3 JAN 17

1.  Many employees elect to retire at the end of the calendar year because the retirement annuity will begin the day after retirement and any lump sum payment for accrued annual leave will be paid in the next tax year.

Enclosure (1) provides information about the end of year retirement process for calendar year 2016.

2.  If you plan to retire 31 December 2016 - 3 January 2017 you should submit your retirement application to the Civilian Benefits Center (CBC) by 15 October 2016. This allows the CBC adequate time to resolve any issues which may affect retirement eligibility or annuity and ensure timely processing of the retirement application

3.  If you have any questions after reading the fact sheet and retirement checklist, you should discuss them with your CBC Retirement Specialist. If you want to talk to your retirement specialist, contact the Benefits Line at 888-320-2917 from 7:30 a.m. to 7:30 p.m., Eastern Time, Monday - Friday, except on Federal holidays. The TTY number is 866-359-5277. You may also email your questions to navybenefits@navy.mil. Please include your full name, pay plan, grade, contact telephone number and the best time to call. Please DO NOT include Privacy Act or other Personally Identifiable Information such as date of birth or Social Security number in the email correspondence.


Health, Dental and Vision Insurance Premiums for 2017

1. This is the first of several messages about the Federal Benefits Open Season from the Civilian Benefits Center. The Open Season for making changes to Federal Employees Health Benefits (FEHB) and Federal Employees Dental and Vision Insurance Programs (FEDVIP) enrollments and electing to participate in the Federal Flexible Spending Account Program (FSAFEDS) for 2017 will be held 14 November – 12 December 2016.

2. The 2017 FEHB and FEDVIP premiums are available on the Office of Personnel Management (OPM) web site. Plan booklets will be available in early November.

a. FEHB. The average 2017 premium increase for FEHB is 4.4 percent. The government contributes approximately 70 percent of the total cost of a plan's premium. A full list of premiums is available at http://www.opm.gov/healthcare-insurance/healthcare/plan-information/premiums/.

b. FEDVIP. The enrollee pays the total cost of the FEDVIP premiums; there is no government contribution. A full list of premiums is available at http://www.opm.gov/healthcare-insurance/dental-vision/plan-information/Premiums.

3. The Office of Civilian Human Resources (OCHR) portal is the central source for current information about the Open Season. You must use a government computer; have a “.mil, .edu or .gov” email address and a Department of Defense (DoD) Common Access Card (CAC). When prompted, select your email certificate. If this is your first time accessing the Web site, you will be required to complete a simple registration.

4. Questions:

a. FEHB.

  • Telephone: Benefits Line at 888-320-2917
  • TTY: 866-359-5277
  • Email: navybenefits@navy.mil

b. FEDVIP.

  • Telephone: BENEFEDS at 877-888-3337
  • TTY: 877-889-5680
  • Email: service@benefeds.com

FEGLI Open Season - 1 through 30 September 2016

During the FEGLI Open Season you can elect or increase any coverage FEGLI offers, including Option C - Family. No physical exam is required and no medical questions are asked! If you waived or were turned down for coverage in the past, you can still participate in this Open Season. FEGLI Open Season events are infrequent (the last FEGLI Open Season was 2004), so we encourage you to take a few minutes to determine if you are adequately insured.

Elections made during the open season will be effective 1 October 2017; one year later! Premiums are deducted after the effective date of your new coverage. No action is required if your current coverage meets your needs. If you are considering retirement within the next five years, you most likely will not be eligible to continue the new coverage into retirement. To continue your new FEGLI into retirement, you must have the new coverage for your last five years of Federal service. Therefore, if you plan to retire before October 2022 (five years after new FEGLI coverage is effective), you cannot continue that coverage into retirement.

The easiest way to make an Open Season FEGLI election is to use the Employee Benefits Information System (EBIS) (CAC required). During peak call times, EBIS users can avoid potentially increased Benefits Line call wait times. Please visit the Office of Civilian Human Resources (OCHR) Private Portal to stay up-to-date on the FEGLI program. You must use a government computer; have a “.mil, .edu or .gov” email address and a CAC to access the portal. When prompted, select your email certificate.

The following FEGLI Open Season information is posted on the portal:

  • FEGLI overview
  • Office of Personnel Management (OPM) videos
  • The newest version of the FEGLI program booklet
  • FEGLI premiums
  • FEGLI calculator
  • Designation of Beneficiary forms

Please direct your questions about the FEGLI Open Season or accessing EBIS to the Benefits Line at 888-320-2917 from 7:30 a.m. to 7:30 p.m., Eastern Time, Monday - Friday, except on Federal holidays. The TTY number is 866-359-5277. You may also email questions to navybenefits@navy.mil. Include your full name, pay plan, grade, contact telephone number. Please do not include Privacy Act or other Personally Identifiable Information such as date of birth or Social Security number in your email correspondence.


Federal Leave Programs Presentation

The Human Resources Office is pleased to present the "Federal Leave Programs Presentation" relevant to ALL (employees and supervisors/managers). Click the link below to access the presentation:

 

PRESENTATION:  Federal Leave Programs: Understanding the various Leave Programs (PPT)

Brief includes an overview of leave categories such as annual, sick, Family Medical Leave Act (FMLA), Leave Without Pay (LWOP), and programs such as the Voluntary Leave Transfer Program (VLTP), advanced leave and more!

 

For additional information, please contact:

Ken Stewart (kastewar@nps.edu) or x2007

Cindy Dunn (cdunn@nps.edu) or x2244

George Martinez (gcmartin@nps.edu) or x1187


Federal Benefits Open Season: 14 Nov–12 Dec 2016

1. This is the second message published to prepare you for the upcoming Federal Benefits Open Season. The first message entitled "Health, Dental and Vision Insurance Premiums for 2017" is available on the Office of Civilian Human Resources (OCHR) portal here. On average, the Civilian Benefits Center (CBC) receives 14,000 health insurance elections during the open season. This is also the same time of the year that employees make changes to their Thrift Savings Plan (TSP) contributions or elect to make TSP Catch-up Contributions for the 2017 tax year.

2. Now is the time to take the appropriate steps to be ready:

a. Accessing Employee Benefits Information System (EBIS). EBIS is a self-service Web application that allows you to independently make your health insurance and TSP elections without the assistance of a Customer Service Representative. Since your EBIS password expires every 60 days, you may need to reset it before the start of the open season. Information about how to establish your EBIS account is available on the OCHR portal here. In order to access EBIS, you must use a government computer; have a ".mil, .edu or .gov" email address and a Department of Defense Common Access Card. When prompted, select your email certificate. If this is your first time accessing the Web site, you will be required to complete a simple registration.

b. Open season Information. As information is received, it will be posted to the portal here. Health insurance plan brochures will be available in early November. You are encouraged to read the information that is received via mail or email from your current health provider as they are required to provide plan changes that will occur in the next benefit year. The CBC cannot advise you on which health insurance plan is best suited for you; this is a decision you must make after reviewing the plans.

3. If you need assistance accessing your EBIS account, please call the Benefits Line at 888-320-2917 from 7:30 a.m. - 7:30 p.m., Eastern Time, Monday - Friday, except on Federal holidays. The TTY number is 866-359-5277. Because call volume is typically high during the open season period (14 November - 12 December), you may experience a longer than normal call wait time when attempting to reach the Benefits Line. The best time to call is before 10:00 a.m. and after 5:00 p.m. Eastern Time. Your patience is appreciated.

Another way to reach the Benefits Line is to email your questions to navybenefits@navy.mil. You must include your full name, pay plan, grade, contact telephone number and the best time to call. Please do not include Privacy Act or other Personally Identifiable Information such as date of birth or Social Security number in your email correspondence.

4. Open season will be busy – get ready now by ensuring you can access your EBIS account and review information on the Benefits Open Season.


DONCEAP October Announcements

Setting the Course

Designing your retirement

A lot of thought and detail go into the financial aspects of your retirement. The same amount of care should go into the other aspects, as well. For example, do you plan to:

  • Travel?

  • Go back to school?

  • Move to another state? Another country?

When was the last time that you daydreamed about what your life would be like if you did not have to work every day?

Take 10 to dream.

Even if your retirement feels like it is eons away, start dreaming about it now. Many wonderful things begin with ideas garnered from daydreams.

Take 10 minutes out of your day about once every two weeks to think about how you would like your ideal retirement to look — set your timer and find a quiet space. Let go of practical considerations during these daydreaming sessions – just think of what it would be like to live your life’s dream.

Oddly enough, while dreaming of your retirement, you may come up with some good ideas about what to do with yourself sooner — maybe even a new career path... (Read More)

DONCEAP November Announcements

Boundaries

Setting your limits during the holidays

Holiday stress can affect many things, including your closest relationships. Mutual respect should be the motivating factor for every interaction within a relationship. The holidays can tax this notion though, so out of respect — for yourself and others — you may need to communicate your boundaries with friends and loved ones.

Often, family members and long-term friends have difficulty seeing that you have changed and grown. Some may feel that they can treat you in the same way as they did when you were younger. By expressing the limits of acceptable behavior you can help maintain your self-respect and self-esteem.  Read more...


Distribution of Retirement and Benefits Information

Date: 1 September 2016

To: All Civilian Employees

Subj: Distribution of Retirement and Benefits Information

1. The Civilian Benefits Center (CBC) now has the capability to use the Total Workforce Management Services (TWMS) system to send information about retirement and benefits by email to employees with an email address in TWMS. These emails will be text only without an attachment. An example of this type of email would be one to remind employees of the beginning or ending date of an Open Season. The CBC will continue to use the current distribution system to send Benefits Officer information that includes an attachment.

2. To ensure you receive these emails, you must verify you have a valid email address in TWMS by reviewing your TWMS record:

a. Go to https://mytwms.navy.mil

b. Select your non-email certificate and enter your PIN

c. From the left menu select "Personal/Recall Information"

d. In the "Contact Information" section, scroll down until you see "Unclassified Email"

e. Enter or update your government email address

f. Scroll down to the bottom of the page and select/click "Update"

If you have questions about your information in TWMS, call the CNIC support center at 1-888-264-4255 or send an email to eas@cnihelp.com or TWMSAdministrator@navy.mil.


Department of Defense (DoD) Program for Stability of Employment Statement of Support

Department of Defense (DoD) Program for Stability of Employment Statement of Support

The DoD Stability of Employment Program provides maximum opportunities for continued employment within DoD when civilian employees are adversely impacted by changes in manpower requirements, base realignments, rotation from overseas, or classification decisions.

The objectives of this program, and the associated Priority Placement Program, are supported by NPS leadership. All managers and supervisors are expected to support these programs to provide maximum placement assistance to the well qualified, displaced DoD employees registered in them.

This memorandum provides additional details. Please ensure distribution to all hiring managers. If you have questions regarding this program, please contact your servicing HR Specialist, Brian Pearch (x2663) or Sheryl Burgmann (x2024).


Civilian Benefits Guide to the 2016 Federal Benefits Open Season

1. This is the third message published regarding the upcoming Benefits Open Season beginning 14 November and ending 12 December 2016. You can find the first two Open Season messages here (CAC/Email certificate log-in requred).

2. The Civilian Benefits Guide to the 2016 Federal Benefits Open Season has important information regarding actions to take before, during and after the Open Season. The Guide is available on the Office of Civilian Human Resources (OCHR) Portal. To access the OCHR Portal, you must use a government computer; have a ".mil, .edu, or .gov" email address and a Department of Defense Common Access Card. If prompted, select your email certificate. If this is your first time accessing the OCHR Portal, you will be required to complete a simple registration.

3. If you have questions about the Benefits Open Season or how to access your Employee Benefits Information System (EBIS) account, please call the Benefits Line at 888-320-2917 from 7:30 a.m. - 7:30 p.m., Eastern Time, Monday - Friday, except on Federal holidays. The TTY number is 866-359-5277. Because call volume is typically high during the open season period (14 November - 12 December), you may experience a longer than normal call wait time when attempting to reach the Benefits Line. The best time to call is before 10:00 a.m. and after 5:00 p.m. Eastern Time. Your patience is appreciated.

Another way to reach the Benefits Line is to email your questions to navybenefits@navy.mil. You must include your full name, pay plan, grade, contact telephone number and the best time to call. Please do not include Privacy Act or other Personally Identifiable Information such as date of birth or Social Security number in your email correspondence.

4. Open season will be busy – get ready now by ensuring you can access your EBIS account and review information on the Benefits Open Season.


Annual Weingarten Notice

The Annual Weingarten Notice is posted in order to provide bargaining unit employees with information regarding their right to representation.

In accordance with 5 USC 7114(a)(2), the Weingarten Rule gives an exclusive bargaining unit the right to have a union representative present, at a bargaining unit employee's request, during investigative interviews that could lead to disciplinary action against the employee.

The term Weingarten is drawn from a private sector decision, NLRB v. J. Weingarten, Inc., 420 U.S. 252 (1975). This decision upheld a National Labor Relations Board determination that, under the National Labor Relations Act, an employee, upon request, had the right to union representation at an investigatory interview which the employee reasonably believed might result in disciplinary action. An employee may invoke the right to a union representative at any point during an investigative interview.

Should you have any questions on this provision of labor law, contact Ms. Elise Magsarili, HR Specialist, at x3308, emagsari@nps.edu or contact your local Union representative.


Annual Reminder for Scheduling "Use or Lose" Annual Leave

"Use or lose" annual leave is the amount of accrued annual leave that is in excess of the employee's maximum annual leave limitation 30 days (240 hours for most employees) for carry over into the next leave year. Employees must use their excess annual leave by the end of the current leave year, 7 January 2017, or it will be subject to forfeiture.

Please be mindful that if leave was not scheduled and approved in writing by 26 November 2016, it is subject to forfeiture. Any leave forfeited will not be eligible for consideration of restoration unless it was scheduled and approved for use prior to 26 November 2016, even if such leave was not intended to be used until after 26 November 2016. All supervisors and employees are encouraged to work together to ensure that use or lose is scheduled and used or donated to the maximum extent practicable to avoid forfeiture.

Annual leave maybe restored which was forfeited due to an exigency of the public business or sickness of the employee only if the annual leave was scheduled in writing before the start of the third biweekly pay period prior to the end of the leave year (26 November 2016).

Employees who wish to donate use/lose annual leave under the Voluntary Leave Transfer Program at the end of the leave year, may donate no more than the number of hours remaining in the leave year for which they are scheduled to work and receive pay (as of the date the leave donor form is signed). For more information on the Voluntary Leave Transfer Program, please contact Mr. George Martinez at x1187 or gcmartin@nps.edu

 


2016 Life Insurance Open Season: 1 - 30 SEP 2016

1. The Federal Employees’ Group Life Insurance (FEGLI) Open Season will be held from 1 through 30 September 2016. This is the first FEGLI Open Season since 2004. Eligible employees can elect or increase any coverage FEGLI offers, including Option C - Family. No medical exam is required and employees are not required to answer any health questions. Elections made during the open season will be effective 1 October 2017; a year later! Employees who do not make an election will keep their current life insurance coverage.

2. Getting ready for the FEGLI Open Season:

-  Employee Benefits Information System (EBIS). The easiest way to make your life insurance election is to use EBIS, a self-service Web application (CAC required). EBIS allows you to independently make your election without waiting for a Customer Service Representative. Since your EBIS password expires every 60 days, you may need to reset it to make an election.  If this is your first time accessing the Web site, you will be required to complete a simple registration. Information about establishing your EBIS account name/password and accessing EBIS is available at https://portal.secnav.navy.mil/orgs/MRA/DONHR/Benefits/Pages/EBIS.aspx. (CAC required - select your e-mail certificate)

-   OCHR Private Portal. Review current information about the FEGLI Open Season at https://portal.secnav.navy.mil/orgs/MRA/DONHR/Benefits/Pages/FEGLI-Open-Season.aspx. (CAC required - select your e-mail certificate)

-   FEGLI Calculator. The Office of Personnel Management has an online FEGLI Calculator that will assist you in calculating the value and the amount of your premiums for the various combinations of FEGLI coverage. The FEGLI calculator is available at https://www.opm.gov/retirement-services/calculators/fegli-calculator/.

3. Employees may direct questions about the FEGLI Open Season or accessing EBIS to the Benefits Line at 888-320-2917 from 7:30 a.m. to 7:30 p.m., Eastern Time, Monday - Friday, except on Federal holidays. The TTY number is 866-359-5277. Employees may also email their questions to navybenefits@navy.mil. Employees must include their full name, pay plan, grade, and contact telephone number. Please do not include Privacy Act or other Personally Identifiable Information such as date of birth or Social Security number in your email correspondence.


2016 FEGLI Open Season - Time is Running Out!

  1. This is the fourth message published regarding the FEGLI Open Season that began 1 September and ends 30 September 2016. The earliest date your election can be effective is 1 October 2017. You can find the first three Open Season messages at https://portal.secnav.navy.mil/orgs/MRA/DONHR/Benefits/Pages/Benefits-Officer-Messages.aspx.
  2. Review available information on the Office of Civilian Human Resources (OCHR) Life Insurance Open Season page at https://portal.secnav.navy.mil/orgs/MRA/DONHR/Benefits/Pages/FEGLI-Open-Season.aspx. To access the OCHR Portal, you must use a government computer; have a “.mil, .edu, or .gov” email address and a Department of Defense (DoD) Common Access Card (CAC). If prompted, select your email certificate. If this is your first time accessing the OCHR Portal, you will be required to complete a simple registration.
  3. Questions about the FEGLI Open Season or how to access the Employee Benefits Information System (EBIS) should be directed to the Benefits Line at 888-320-2917 from 7:30 a.m. to 7:30 p.m., Eastern Time, Monday - Friday, except on Federal holidays. The TTY number is 866-359-5277. Employees may also email questions to navybenefits@navy.mil. Employees must include their full name, pay plan, grade, contact telephone number and the best time to call. Please do not include Privacy Act or other Personally Identifiable Information such as date of birth or Social Security number in your email correspondence.