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FISC requires full funding of the contract period. Funding is required for the current year only, for contracts with option years.
Funding a contract with direct funds (DT or OPTAR): Contract requests must be initiated by the responsible party for the account (Department Chair/School Dean/Institute Director/Activity Head). Contracts are funded from OPTAR rather than labor. If DT labor funds are to be utilized, a budget transfer request to convert the labor dollars to OPTAR must be processed via Academic Planning. The responsible party must initiate the funds transfer via the funds administrator. The funds administrator (FA) is either the Administrative Support Assistant or other administrator for the activity where the funding resides. If the contract is for teaching, the FA will submit the budget transfer (Activity DT to Code 09 9T Account) to Academic Planning. A copy of the budget transfer must be included in the Contract Package. The Funds Administrator will “task” the contract package to contracts@nps.edu.
Funding a contract with NPS Institutionally Funded Research (NIFR) funds: Contract requests must be initiated by the PI. The PI for NIFR funds is designated on the Expenditure Control Page. Contracts are funded from the non-labor category on the NIFR Expenditure Control Page. If a change is required to the Expenditure Control Page, the PI will submit the request to the RSPO. The budget change must be completed prior to the forwarding of the Contract Package by the funds administrator (FA). The FA is the Administrative Support Assistant or other administrator for the activity where the funding resides. The FA will task the contract request package to contracts@nps.edu.
Funding a contract with reimbursable funds: Contract requests must be initiated by the PI/PM or by an individual that has been assigned the responsibility. The PI/PM is indicated on the Expenditure Control Page. The PI/PM must assure that the contracted work is in direct support of the project funding the contract and that sufficient funding is available. If funding has not been budgeted in “contracts” on the Expenditure Control Page, the PI/PM will initiate a budget page change via the SPFA to the RSPO. The budget page change will include justification for the contract if the contract was not incorporated in the original proposal. Funding must be available prior to submission of the Contract package to contracts@nps.edu. The SPFA will task the contract request package to contracts@nps.edu upon receipt of necessary info from the PI/PM. Note that contracts costs are subject to indirect costs, so associated indirect costs should be factored into the project budget.
Funding a contract with indirect funds: The responsible party for indirect funds (PI for PI indirect/Activity Head for Activity Indirect) must assure funding is available. For contractual requests from activities (other than PI), funds must be available in the non-labor category. The funds administrator (FA) is the Sponsored Programs Financial Analyst (PI indirect) or department administrator (department indirect). This individual will task the contract request package to contracts@nps.edu and process budget page changes via the RSPO if required.
Please refer to NPS’ indirect guidelines (PDF) for allowable expenditures from indirect accounts.
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