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Research and Sponsored Programs Administration

FY07 NPS Institutionally Funded Research Program	Sponsored Program Policy / Guidance Memoranda	Proposals
Contracting for Support Personnel	Student Fellowships	Post-Doctoral Programs
NPS Instructions	Thesis Process	Technology Transfer
Comptroller Policy	Institutional Review Board	Research Board
Support Personnel for Sponsored Programs	Forms	Indirect Costs
Technical Reports	Off-Duty Employment	SPFA SOP
Community of Science	NSF Fastlane	Annual Training and Certifications
DORS/DMAS Reports NEW !!! (Financial Reports)	Frequently Asked Questions	Working with NPS

FY07 NPS Institutionally Funded Research Program

Research Initiation Program
Research Equipment Recapitalization Program
Post-Doctoral Program

Sponsored Program Policy / Guidance Memoranda

General Policy for Research at NPS in FY03 (SPPGM-03-01)
Proposal Approval Process for Research (SPPGM-03-02)
Proposal Routing Form (SPPGM-03-03)
Fiscal Responsibilities of Principal Investigators/Program Managers (SPPGM-05-04)
Attestation Process for Principal Investigators/Program Managers of Sponsored Program Accounts (SPPGM-06-05)
Interim Accounts for Sponsored Programs (SPPGM-07-06)
Assignation of Responsibilities by Principal Investigators/Program Managers (SPPGM-07-07)
Modification/Realignment to Sponsored Program Budgets (SPPGM-07-08)
Proposal Revisions/Extensions/Excess Funds (SPPGM-03-09)
Payment of Awards from Sponsored Program Accounts (SPPGM-03-10)
Substitution of Proposed Civilian Faculty with Military Faculty during Execution of Project (SPPGM-03-11)
Use of Administrative/Clerical Personnel on Sponsored Projects (SPPGM-03-12)
Payment of Publication Page Charges (SPPGM-03-13)
Electronic Proposal Submission Routing/Approval Process (SPPGM-03-14)
Methods for Providing Support Personnel for Sponsored Programs (SPPGM-03-15)
Charging Labor to Sponsored Project Accounts (SPPGM-03-16)
Payment of Cell Phones, DSL Lines, Pagers, Miscellaneous Cellular Devices from Sponsored Project Funding (SPPGM-05-17)
Signing of Non-Disclosure Agreements (SPPGM-03-18)
Interim Guidance for Facilities and Administrative (Indirect Cost) Rates for FY06 (SPPGM-06-19)
General Categories of Research and Sponsored Projects (SPPGM-07-20)

Proposals

General Guidance
Proposal Content
Proposal Budget
Electronic Submissions (SPPGM-02-14)
Approval Process
Proposal Routing Form
Signature Pages
Budget Pages
Acceleration Rate
Indirect Cost Rate
Faculty/Staff Pay Tables

Contracting for Support Personnel

Introduction/Flowchart of Process/Timelines
Current DoN and NPS Guidance
Contract Guidelines
Process/Timelines
Roles and Responsibilities
Completing a Statement of Work (SOW)
Completing a Cost Estimate (Independent Government Estimate)
Indirect Recovery on Contractual Expenditures
Sole Source Justification and Market Survey
Contractor Registration
Contracting Agencies/Timelines
Prime Vendors and Subcontractors
Funding a Contract
Contract Modification
Contracts for Classified Work
Contracts for Non-US citizens
Contracts Outside of CONUS
Invoicing
ID Cards for Contractors
Business Cards for Contractors
Unauthorized Commitments
Contractor Do’s and Don’ts
Frequently Asked Questions (FAQs)
Glossary of Terms
Forms/Templates:

Student Fellowships

SPAWAR Student Fellowship Program
Naval Science and Technology for America's Readiness (NSTAR) Program

Post-Doctoral Programs

NPS Post-Doctoral Program
National Research Council Research Associateship Program
American Society for Engineering Education Post-Doctoral Program

NPS Instructions

NAVPGSCOLINST 3300.1D: Management of Wargaming at the Naval Postgraduate School.
NAVPGSCOLINST 3900.1C: Administration and Management of Academic Sponsored Programs at the Naval Postgraduate School.
NAVPGSCOLINST 3900.2: Establishment and Operation of Research Centers of Excellence at the Naval Postgraduate School
NAVPGSCOLINST 3900.3F: Chair Professorships
NAVPGSCOLINST 3900.4: Protection of Human Subjects.
NAVPGSCOLINST 4001.1D: Policies and Procedures for the Administration of Gifts to NPS
NAVPGSCOLINST 5370.3D: Off Duty Employment Instruction
NAVPGSCOLINST 5600.5E: Format and Procedures for the Preparation, Issuance and Processing of Naval Postgraduate School Reports
NAVPGSCOLINST 5760.2: Administration of Memoranda of Understanding/Agreement
NAVPGSCOLINST 7130.1A: Procedures for Establishing and Allocation Indirect Costs to Reimbursable Research Projects
NAVPGSCOLINST 12334.1B: Intergovernmental Personnel Act (IPA) Mobility Program

Thesis Process

Thesis Processors
Electronic Thesis and Dissertation Submission Process

Technology Transfer

NPS Technology Transfer Plan
Cooperative Research and Development Agreement
Patent Application Process
Publication Page Charges
Non-Disclosure Policy
Intellectual Property Issues
Copyright Declaration Form

Comptroller Policy

Fringe/Leave Benefit Rates
Rules for Split Accounting
Acceptance of Reimbursable Funding under Project Order Authority
Acceptance of Reimbursable Funding under Economy Act Authority
NAVPGSCOLINST 4235.2B, Financial Management and Accounting Procedures
Navy Policy on Anti-Deficiency Act (ADA) Violations
Food Policy

Institutional Review Board

NPS Instruction
Board Members
IRB Website

Research Board

Charter
Membership
Meeting Minutes

Support Personnel for Sponsored Programs

Contractual Process
Faculty Hiring
Staff Hiring
Student Aids
Details/IPAs/Invitational Travel

Forms

Proposal Signature Pages
Proposal Budget Pages
Proposal Routing Form (PRF)
Interim Request Form (Labor)
Interim Request Form (Non-Labor)
PI/PM Assignation of Responsibilities Form
PI/PM Quarterly Attestation Form
PI/PM Final Attestation Form
Resource Requirements Memo
DD Form 298
Technical Report Template
Application for Centers of Excellence
Request for Relief from Indirect Cost Recovery Form

Indirect Costs

FY09 Indirect Cost Rates
FY07 Indirect Cost Rates
FY06 Distribution of Recovery
FY06 Policy Memo
NAVPGSCOLINST 7130.1A
Request for Relief from Indirect Cost Recovery Form
FY06 Indirect Cost Recovery Summary
FY07 Indirect Cost Recovery Summary
FY08 Indirect Cost Recovery Summary

Technical Reports

How-to-Process
NPS Instruction
DD Form 298
Technical Report Template

Off-Duty Employment / Consulting

NPS Instruction 5370.3D
NPS Policy
Application and Approval for Off-Duty Employment

SPFA SOP

I.	INTRODUCTION Defining Sponsored Programs General Policy, Roles and Responsibilities Relationships Policies/Instructions

II.

PROPOSALS
Proposal Requirements
Review/Approval Process
Proposal Routing Form

III.

MONITORING AWARDS
Notification of Award
Maintaining Departmental Memorandum Accounting System (DMAS)
Reviewing Expenditures
Budget Modifications
Reconciling Accounts
Reporting
Projecting Expenditures
Attestation Process
Project Files
Cost Transfers
Suspense Files

IV.	TRANSACTION PROCESSING Labor Travel Other Direct Costs Contracts/Transfer of Funds

V.	RELATED PROCESSES Interim Accounts Indirect Costs Research Personnel PI/PM Delegation of Responsibilities Extension of Sponsored Activity Calculating Labor Substitution of Personnel

APPENDIX A: DMAS User’s Manuals

	DMAS, in excel (06 Direct Accounts)
	DMAS 06, in Access (06 Reimbursable, NPS Institutionally Funded Research, and Indirect Accounts)

APPENDIX B: DORS User’s Manual

APPENDIX C: NPS Travel Process SOP

APPENDIX D: Procurement Processes

	Purchase Request Form
	FISC-San Diego Customer Guide (including instructions and samples of Forms 1149 and 2276, Sole Source Procurements, Mandatory Sources of Supply, and more).
	Advance Payment of Conference or Training Fees Using a Government Purchase Card (DD Form 1556)

Request for Contractual Procurement, NAVCOMPT Form 2276:

	NAVCOMPT Form 2276, (PDF fillable format)
	Instructions for Completing Form 2276
	FISC Request for Contractual Procurement (RCP) Cover Sheet
	Sole Source Justification - SSJ, (PDF, fillable format), or Sole Source Justification - SSJ, (DOC, fillable format)
	Sample package including: Form 2276, FISC RCP Cover Sheet, SSJ, Quote from proposed SS vendor