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What do you mean by
insert “From” or “After”
in my figure caption
citations?
From or After signals
your reader that you
have borrowed an image
or data. If an image is
reproduced exactly as
the original author had
it, add “From” to the
source citation. If you
altered the original
image or used someone
else's data to create
the image, add "After."
Figure 1. Map of
the world. From [1].
Table
1. Examples of Information
Gathered (After Maracas,
2006)
When can I pick up my
Green Card?
When your thesis
processor specifically
invites you to (the
e-mail will say
something like,
"Congratulations, you
may pick your green
card"). Please be
patient, however. After
you submit your final
draft, your paper is
reviewed again,
twice—once more by your
assigned thesis
processor and then by a
proofer. This process
could take up to three
days, especially as
graduation nears.
Do I have a
SharePoint site?
To find out, in a web
browser, type http://researchsp/sites/NPSUSERNAME/default.aspx
(replacing “NPSUSERNAME”
with your NPS username). If
your site is not found,
contact Nancy Sharrock at
nsharrock@nps.edu.
I can’t access my
SharePoint site.
If you are off base, try
entering “ERN\” before
your user name: ERN\username.
If your problem is that
you are blocked from
accessing your site,
make sure you are logged
onto the NPS network via
Cisco AnyConnect before
you go to your site. You
can download the
software here.
If none of these work,
please contact Nancy
Sharrock at
nsharrock@nps.edu.
May I add other users
to my SharePoint site?
Yes—as long as the user
is listed in the NPS
global directory.
Contact a thesis
processor.
What forms do I need
to turn in, and where
can I find them?
1) The Release Form
(hardcopy), 2) Signature
Page (hardcopy), and
3) Special Abstract (e-copy
uploaded to your
SharePoint site). See
the thesis processing
website, under Required
Forms: http://www.nps.edu/research/research1.html
My advisor/chairman
is out of town. How do I
get his signature on my
forms?
Scan the documents and
e-mail them to the
advisor/chairman. Have
him print them out, sign
them, rescan and return
them to you.
What are en and em
dashes and how do I type
them in?
En dashes (–) separate
ranges of numbers, such
as page numbers. En
dashes are more visible
than a hyphen.
Em dashes (—) signify
sudden breaks within a
sentence. You can use
the Insert Symbol menu,
or use the shortcut
keys: Control and the
minus key on your number
pad for an en dash.
Control, Alt, and the
minus key on your number
pad for an em dash.
How do I
create/number my
equations?
Use MathType, which you can
download from the NPS
Technology website. DO NOT
use the Insert, Equation
option in Microsoft Word
because math symbols will
disappear when converting
your file to PDF.
The most popular method
for inserting equations
is to have the equation
centered and the
equation numbers aligned
flush with the right
margin. In MathType,
choose “Right-numbered”
equation to achieve this.
The easiest way to number
your equations is when you
actually create the
equation. If you created your
equations without
numbering them, place
your cursor in front of
the equation, go to your
style list, and choose
either Equation or
MTDisplayEquation. Then,
press tab. Your equation
should jump to center of
the page. Place your
curser after the
equation and press tab.
The curser will jump to
the right margin. Now
click “Insert Number” on
the MathType menu if you
want MathType to number
your equations. Or, you
can manually number your
equations.
Where is the ME
Auditorium?
This small, standalone
building is west of
Watkins Hall, near the
Sloat gate entrance,
right next to the
parking lot. Access
through the double glass
doors of the Watkins
Hall lobby.
May I use Refworks or
Word Citation Manager to
create my reference
list?
Yes.
However, 99% of the
time, substantial editing of
the generated list is needed
for format and punctuation. We’ve
found that the easiest
way to edit a completed
reference list is to
strip the list of its
coding so that you may
edit the list directly,
vice editing each
individual entry inside
the software and
regenerating the list.
To remove the coding
from your reference
list, select the entire
list and press Control,
Shift, F9. The text will
now be normal text so
that you can edit it.
Note that Citation
Manager does not create
IEEE lists.
When I insert a
cross reference in the
middle of a sentence, a
period comes with it.
How do I remove the
period?
Example of problem: "The
red line in Figure 3.
shows an upward trend .
. . " (note the period in the
middle of the sentence).
The easiest thing to do
is to place all cross
references at the end of
the sentence—the period
would then perform its
intended function
(ending the sentence).
If you really want the
cross references to
remain in the middle of
sentences, and you do
not have many of them,
wait until figures or
tables are in their
final places in your
file. Then, one by one,
highlight each cross
reference and press
Control, Shift, F9. This
converts the cross
reference to static
text, and you can then
simply delete the
unneeded period. If you
have many instances to
fix, remove the period
from the number in the
Figure Caption style.
Then, highlight all body
text, and press Control,
Alt, F9. Find any
sentences that ended
with the cross reference
and re-insert the
periods. Finally, re-add
the period to the Figure
Caption style. Of
course, wait until your
figures and tables are
in their permanent
positions before you do
this. If you need help,
see your thesis
processor.
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