When can I pick up my
Green Card?
Only after your thesis
processor specifically
invites you to (the
e-mail will say
something like,
"Congratulations, you
may pick your Green
Card"). Please do
not bring in your forms
until you have been approved
by your thesis processor, as
we issue Green Cards only
after the final review has
been completed.
Final Draft reviews could take up to four days, especially as
graduation nears.
Do I have a
SharePoint site?
To find out, in a web
browser, type
https://researchsp.ern.nps.edu/sites/NPSUSERNAME/default.aspx
(replacing “NPSUSERNAME”
with your NPS username). If
your site is not found,
contact the SharePoint
group at
spresearch@nps.edu.
I can’t access my
SharePoint site.
-
If you are off base, try
entering “ERN\” before
your user name: ERN\username.
-
If your problem is that
you are blocked from
accessing your site,
make sure you are logged
onto the NPS network via
Cisco AnyConnect before
you go to your site. You
can download the
software
here.
-
If none of these work,
please contact the
SharePoint group at
spresearch@nps.edu.
May I add other users
to my SharePoint site?
Yes—as long as the user
is listed in the NPS
global directory.
Contact a thesis
processor.
I'm
on a Mac or Firefox. Why
can't I check out my thesis?
It is not
possible to check your file
in or out of SharePoint on a
Mac or Firefox. Instead,
Open the file from
SharePoint, save it to your
hard drive, edit the file
from your hard drive, then
upload the edited file back
into SharePoint. When saving
a file on Mac, in
preparation for upload to
SharePoint, ensure “Append
file extension” block is
checked. Please remember to
ONLY work in the current
file from SharePoint, and to
NOT rename the file (keep
the filename that specifies
your graduation year/month)
What do you mean by
insert “From” or “After”
in my figure caption
citations?
From or After signals
your reader that you
have borrowed an image
or data. If an image is
reproduced exactly, add “From” to the
source citation. If you
altered the original
image or used someone
else's data to create
the image, add "After."
Figure 1. Map of
the world. From [1].
Table
1. Examples of Information
Gathered (After Maracas,
2006)
What forms do I need
to turn in, and where
can I find them?
The
Thesis Release Form (hardcopy).
A DL student
may upload the signed copy
to his or her SharePoint site.
See the Thesis Processing
website, under "Forms." http://www.nps.edu/research/research1.html
My advisor/chair
is out of town. How do I
get his signature on my
form?
If a signor is unable to
sign the form
electronically, scan the document and
e-mail it to the
advisor/chair. Have
the signor print it out, sign
it, rescan and email it to you.
What are en and em
dashes and how do I type
them in?
En dashes (–) separate
ranges of numbers, such
as page numbers. En
dashes are more visible
than a hyphen.
Em dashes (—) signify
sudden breaks within a
sentence. You can use
the Insert Symbol menu,
or use the shortcut
keys: Control and the
minus key on your number
pad for an en dash.
Control, Alt, and the
minus key on your number
pad for an em dash.
How do I
create/number my
equations?
Use MathType, which you can
download from the NPS
Technology website. DO NOT
use the Insert, Equation
option in Microsoft Word
because math symbols will
disappear when converting
your file to PDF.
The most popular format for
equations is to center them
and insert the equation
number on right margin. Choose “Right-numbered”
equation in MathType to achieve this.
If you created your
equations outside of
MathType and without
numbering them:
-
Place
your cursor in front of
the equation, go to your
style list, and choose
either "Equation" or "MTDisplayEquation."
-
Then,
press tab. Your equation
should jump to center of
the page. If it does
not, remove
extraneous space and
tab markings. There
should be only one
tab space.
-
Place your curser after
the equation and
press tab. The
curser will jump to
the right margin.
-
Now
click “Insert Number” on
the MathType menu if you
want MathType to number
your equations. Or, you
can manually number your
equations.
Where is the ME
Auditorium?
This small, standalone
building is west of
Watkins Hall, near the
Sloat gate entrance,
right next to the
parking lot. Access
through the double glass
doors of the Watkins
Hall lobby.
May I use Refworks or
Word Citation Manager to
create my reference
list?
Yes.
However, 99% of the
time, substantial editing of
the generated list is needed
for format and punctuation. We’ve
found that the easiest
way to edit a completed
reference list is to
strip the list of its
coding so that you may
edit the list directly,
vice editing each
individual entry inside
the software and
regenerating the list.
To remove the coding
from your reference
list, select the entire
list and press Control,
Shift, F9. The text will
now be normal text so
that you can edit it.
Note that
Word's citation
manager does not create
IEEE lists; however, you
add this functionality to
Word by downloading software
such as BibWord.
When I insert a
cross reference in the
middle of a sentence, a
period comes with it.
How do I remove the
period?
Example of problem: "The
red line in Figure 3.
shows an upward trend .
. . " (note the period in the
middle of the sentence).
The easiest thing to do
is to place all cross
references at the end of
the sentence—the period
would then perform its
intended function
(ending the sentence).
If you really want the cross
references to remain in the
middle of sentences,
and you do not have many of
them,
wait until figures or tables
are in their final places in
your file. Then, one by one,
highlight each cross
reference and press Control,
Shift, F9. This converts the
cross reference to static
text, and you can then
simply delete the unneeded
period.
Alternatively, if you
have many instances to
fix:
-
Insert cross
references where
needed.
-
Next, remove the period
and tab space from the Figure Caption style.
-
Then, highlight all body
text, and press Control,
Alt, F9. This breaks the
linked fields.
-
Now find any
sentences that end
with a cross reference
and re-insert the
periods.
-
Finally, re-add
the period to the Figure
Caption style.
Of
course, wait until your
figures and tables are
in their permanent
positions before you do
this. If you need help,
see your thesis
processor.
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