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Requestor: This is the person initiating the contract request. The requestor is responsible for preparing the following documents:
If the requestor is in an academic department, school, center or institute, he or she is also responsible for securing requiring approvals from chair/director and appropriate dean.
Requests from department chairs, or institute/center directors must be approved by the appropriate dean.
These approvals will be combined with the above documents and comprise the contract request package.
Technical Point of Contact: The NPS faculty or staff who will provide technical direction to the contractor, according to terms defined in the SOW. This person may or may not be the requestor or the Acceptor of Deliverables.
Acceptor of Deliverables: The person who approves invoices from the contractor. This person may or may not be the requestor or the Technical Point of Contact.
Funds administrator (FA): (Sponsored Programs Financial Analyst, Administrative Support Assistant or other individual): The FA is responsible for facilitating budget page changes or budget transfers on behalf of the funds holder, assigning document numbers for funding documents, and tasking the contract request package to contracts@nps.edu using Outlook.
Chair, Director and Dean: These individuals are responsible for reviewing and approving contract requests for his or her organization.
RSPO Contracts support staff: The RSPO staff will:
- Advise on contracting process
- Advise on Central Contractor Registration requirement (if applicable)
- Advise Acceptor of Deliverables and Technical Point of Contact of their responsibilities when contracting for support services
- Facilitate the completion of the contract package
- Advise on preparation of Independent Government Estimate (IGE) and completing final cost estimate
- Request approval from Provost on all contract requests
- Review the contract request package for compliance with NPS, Navy and federal guidelines and regulations
- Complete necessary funding documents for review and signature by the Comptroller
- Monitor process prior to award
- Monitor contract once awarded (tracking funds/invoices/interfacing with Comptroller and contractor)
- Complete NPS close out requirements.
Comptroller staff: Responsible for review of SOW and funding document for compliance with appropriation law and the Federal Management Regulations. The Comptroller will also obligate funds in the official accounting system, and transmit an official copy of the funding document to the contracting agency.
Provost: Reviews and approves all contract requests.
Academic Planning: Executes requests for budget transfers for direct funds.
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