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Dudley Knox Library
411 Dyer Road
Monterey, CA 93943
(831) 656-2947
DSN: 756-2947
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Collection Development Policy Statement

This policy states the principles and guidelines to be used by the DKL staff in the selection, acquisition, evaluation, maintenance and preservation of library materials in all formats. It is to be used to encourage consistency among the subject area specialists who are responsible for developing the collection and communicating with the faculty, staff and students in their respective areas. It will also be used to describe to other libraries and potential users the general scope and content of the DKL collections.


The primary areas in which the Library develops it collections follow the curriculum of the School. The four Schools are given the highest level of coverage, followed by the needs of the Institutes, and Centers. The Schools are:

  • Graduate School of Business and Public Policy (GSBPP)
  • Graduate School of Engineering and Applied Sciences (GSEAS)
  • Graduate School of Operational and Information Sciences (GSOIS)
  • School of International Graduate Studies (SIGS)
The current Institutes and Centers are:
  • Cebrowski Institute for Information and Superiority
  • Center for Autonomous Underwater Vehicle (AUV) Research
  • Center for Civil-Military Relations (CCMR)
  • Center for Contemporary Conflict (CCC)
  • Center for Executive Education (CEE)
  • Center for Homeland Defense and Security (CHDS)
  • Center for Information Assurance and INFOSEC Studies and Research (NPS CISR)
  • Center for Interdisciplinary Remotely-Piloted Aircraft Studies (CIRPAS)
  • Center for Joint Services Electronic Warfare (CJSEW)
  • Center for Positive Change
  • Center for Recruiting Innovation
  • Center for the Study of Mobile Devices and Communications
  • Center on Terrorism and Irregular Warfare
  • Defense Resource Management Institute (DRMI)
  • International Defense Acquisition & Resource Management Program (IDARM)
  • JPME/Naval War College
  • Modeling, Virtual Environments and Simulation (MOVES)
  • Resource Planning & Management for International Defense (REPMID)
  • Software Engineering Automation Center (SEAC)
  • Spacecraft Research & Design Center
  • Wayne E. Meters Institute of Systems Engineering
The primary areas of research and education include: engineering [all except civil and aerospace], mathematics, combat systems, electronic warfare, information systems and operations, meteorology and oceanography, national security and intelligence, homeland defense and security, operations research, space systems, information warfare, command, control, communications, computers and intelligence [C4I], special operations, undersea warfare, business [including acquisition, financial management, logistics, manpower etc], physics, computer science, modeling and simulation, and aeronautics and astronautics.

The Library also collects in the areas of military, naval and maritime history. The core of the Library’s collection in these areas is the Buckley collection. The DKL also serves as the federal depository for Congressional District 17. Through this designation, the Library receives free copies of material published by the Government Printing Office with the condition that they will be made freely available to the general public. The Library elects to receive materials primarily from the following agencies: Commerce, Congress, Defense, General Accounting Office, NASA, OMB, presidential materials, and the State Department.

To fully support the curriculum and areas of research, the geographic areas covered in the collection are very broad. Although the majority of the collection is comprised of publications from the United States and Europe, materials will be sought from any country containing content that supports the School’s teaching and research demands, and as appropriate, will include some foreign language materials.

To meet the professional military education needs of all our students – who come from all service branches as well as other countries -- the Library also seeks to collect relevant materials from all US DoD organizations as well as from the Defense agencies of other countries.

A substantial portion of the Library’s budget is devoted to the purchase of periodical subscriptions; especially in the sciences. An increasing portion of this budget is being used for the purchase of electronic database collections and full-text access to periodicals in electronic format to be provided to the users desktop.

The Library is also focusing on developing a strong map collection, both in paper and digital formats, to assist the students with their mapping, plotting and briefing needs. Maps are received primarily through the Federal Depository Program, the Central Intelligence Agency (CIA) and the National Geospatial- intelligence Agency (NGA formerly NIMA) although others are ordered as needed.

On a less developed level, the Library maintains a small collection of fiction for the reading pleasure of NPS students, faculty and staff.

Responsibility for Collection Development

The primary responsibility for the development of the collection falls to the professional librarians from the Information Services Division who, designated as “Subject Specialists,” are assigned to represent the needs of the faculty, staff and students of each School, Institute and curriculum as described above. The Associate Provost for Library & Information Resources and the Collection Development Coordinator will oversee the process and the Collection Development Coordinator will ensure that all areas are covered and/or changed as new programs or Institutes are added and others deleted. All library staff members, faculty, and other members of the NPS community are encouraged to make suggestions for materials to be added by submitting our Book Purchase Request form.

It is expected that the subject area specialists will work closely with the faculty in their respective areas and in particular, with the faculty departmental liaisons. All requests for materials are to be reviewed for their relevance to the collection and to the selection guidelines. Student and staff suggestions are welcome and will be reviewed under the same standards. Preference will be given to materials needed to support thesis or mission related research.

Subject Area Specialists

Subject area specialists have primary responsibility for the development of the collection in their respective areas. Their roles and responsibilities include but are not limited to:

  • Communicating with the Departmental Liaison and other interested faculty to determine needs and specific resources [books, journals and electronic databases etc] to be added
  • Being knowledgeable regarding departmental needs and any overlap in curriculums as well as changes and/or additions in curriculum
  • Instructing new faculty on Library procedures and capabilities
  • Assisting faculty and thesis or dissertation students with in-depth research
  • Teaching bibliographic instruction classes and developing general, subject or database specific classes as appropriate
  • Creating and updating bibliographies as appropriate or as requested
  • Creating and updating subject area handouts and Web pages as appropriate
  • Recommending Website links for addition as appropriate
  • Recommending new electronic databases and actively participating in the evaluation of those under consideration
  • Regularly reviewing the collection development policy and making recommendations for changes as needed
  • Analyzing the collection and weeding as appropriate, as space requirements dictate and as time permits
  • Ordering new books in appropriate subject areas and recommending books for other areas and for the reference collection
  • Recommending new journals and participating in the review process
  • Monitoring assigned book funds to including overextending by no more than 10% to allow for non-availability and discounts so as to not lose money
Selection Tools will include:
  • Choice
  • Library Journal
  • New York Times Book Review
  • Publisher catalogs, Websites and newsletters
  • Chronicle of Higher Education
  • Reviews in subject related scholarly journals
  • Alert Service tools such as various publishers and Ingenta etc.
Collection Development Coordinator

In consultation with the Associate Provost for Library & Information Resources, as well as serving as a subject area specialist, the Collection Development Coordinator will:

  • Oversee the collection development process and procedures
  • Review and update the collection development policy as necessary
  • Allocate funds for the purchase of monographic materials [books, videos etc]
  • Assign and monitor subject area specialists’ progress, fund expenditures and involvement with faculty and students
  • Mentor new librarians
  • Work with Administrative Librarian regarding related budget expenditures and regular status
  • Ensure proper links are added for electronic access to databases and journals in the appropriate places (e.g. BOSUN, Library Web pages etc).
Associate Provost for Library & Information Resources

The Associate Provost for Library & Information Resources has overall responsibility for the direction, development, maintenance and preservation of the Library’s collection. This also includes final decision-making authority on the addition and de-selection of all Library materials including those materials which contain controversial content.

Library Materials Funds Allocation

The Library’s management team determines the overall allocations for the purchase of library materials at the beginning of each new budget year. Allocation areas include: electronic databases, serials, traditional books, videos and document delivery. Serials are defined as: standing orders, publishers’ renewals, and journal subscriptions. The budget for serials and electronic databases are projected and based on pricing information from vendors and publishers and standard inflation factors. After these projected amounts for electronic materials and serials are subtracted from the budget; the remaining money is allocated by the Collection Development Coordinator to the various subject areas for the purchase of monographic and multimedia materials. Any additional funds will be assigned equitably unless the money is received with a stipulation as to its use (e.g. to supplement a specific research area or to support specific departmental needs).

Revised: 02/11/2002

This is an official U.S. Navy website.
All information contained herein has been approved for release by the NPS Public Affairs Officer.
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