Naval Postgraduate School
Calendar | Directory
Dudley Knox Library banner

Dudley Knox Library
411 Dyer Road
Monterey, CA 93943
(831) 656-2947
DSN: 756-2947
Send Feedback
Circulation Policy

Contact Information

Circulation Desk
Phone: (831) 656-2947
Fax: (831) 656-2842
Email: circdesk@nps.edu

Interlibrary Loan
Phone: (831) 656-7735
Fax: (831) 656-2842
Email: ill@nps.edu

User Name and Password Information

User Name

  • For NPS personnel (faculty, students, staff), your User Name (ALT ID) is your Network login name, entered in UPPER CASE. If you find that your User Name does not work and/or to make changes to your User Name, please contact the Circulation Desk.
  • Library users who are not NPS personnel should contact the Circulation Desk to set up a User Name (ALT ID).
  • A User Name (ALT ID) can be up to 14 characters and can be an Alpha/Numeric mix. All letters must be UPPER CASE and no symbols except underscore and hyphen are allowed.

Password

  • The Password (PIN) is a randomly generated number, which should be written on either the front or back of the user’s library card (for Distance Learning students, this information should have been provided to you by e-mail at the time that your Library account was created). If you do not have your Password (PIN) information, please contact the Circulation Desk.
  • To change your Password (PIN), please follow the instructions for Changing Your Password (PIN) 

Categories of Users

Students
NPS Students (U.S., International & Distance Learning)
Defense Resource Management Institute Students (DRMI)
Monterey Institute of International Studies Students (MIIS)
Faculty
NPS Faculty
NPS Faculty Contractors
Defense Resources Management Institute Faculty (DRMI)
Monterey Institute of International Studies Faculty (MIIS)
Faculty of California Universities
Faculty of Community Colleges in the Monterey Bay area
Staff
NPS Staff
NPS Staff Contractors
Defense Resources Management Institute Staff (DRMI)
Monterey Institute of International Studies Staff (MIIS)
Community Card Holders
Includes local private and state-sponsored agencies that have requested borrowing privileges for individuals in their organizations
Military Card Holders
Defense Language Institute Personnel
U.S. Retired Military, Reservists, National Guard and Active Military who live within 50 miles of NPS
Tenant Card Holders
School of Aviation Safety Students and Personnel

Eligible Interlibrary Loan Users

Only the following user groups have Interlibrary Loan (ILL) privileges:
Students
NPS Students
DRMI Students
Faculty
NPS Faculty
NPS Faculty Contractors
DRMI Faculty
Staff
NPS Staff
NPS Staff Contractors
DRMI Staff

Limited to the above user groups, ILL requests must be for material in support of classroom teaching, research, studies, or other NPS mission-related tasks.

Loan Periods (for most circulating items)

Students
NPS Students: 3 months
DRMI Students: 4 weeks
MIIS Students: 2 weeks
Faculty
NPS Faculty: 3 months
NPS Faculty Contractors: 3 months
DRMI Faculty: 3 months
MIIS Faculty: 4 weeks
Faculty of California Universities: 4 weeks
Faculty of Community Colleges in the Monterey Bay Area: 4 weeks
Staff
NPS Staff: 3 months
NPS Staff Contractors: 4 weeks
DRMI Staff: 4 weeks
MIIS Staff: 4 weeks
Community card holders: 4 weeks
Military Card Holders: 4 weeks
Tenant Card Holders: 4 weeks

NOTE:

Loan periods for Interlibrary Loan items are determined by the lending library and may vary from two to four weeks. Eligible Interlibrary Loan users are required to abide by any restrictions stipulated by the lender, such as “No Renewals” or “Library Use Only.” For additional information, please see our Interlibrary Loan and Document Delivery Policy.

Borrowing Limits (number of items that can be checked out at one time)

Students
NPS Students: 50 items
DRMI Students: 20 items
MIIS Students: 5 items
Faculty
NPS Faculty: 100 items
NPS Faculty Contractors: 100 items
DRMI Faculty: 50 items
MIIS Faculty: 20
Faculty of California Universities: 20
Faculty of Community Colleges in the Monterey Bay Area: 20
Staff
NPS Staff: 50 items
NPS Staff Contractors: 50 items
DRMI Staff: 20 items
MIIS Staff: 5 items
Community card holders: 15 items
Military Card Holders: 20 items
Tenant Card Holders: 20 item

Renewals

Students
NPS Students: 4 times
DRMI Students: 1 time
MIIS Students: 1 time
Faculty
NPS Faculty: 4 times
NPS Faculty Contractors: 4 times
DRMI Faculty: 4 times
MIIS Faculty: 1 time
Faculty of California Universities: 1 time
Faculty of Community Colleges in the Monterey Bay Area: 1 time
Staff
NPS Staff: 4 times
NPS Staff Contractors: 4 times
DRMI Staff: 1 time
MIIS Staff: 1 time
Community card holders: 1 time
Military Card Holders: 1 time
Tenant Card Holders: 1 time

NOTE:

Renewals for items borrowed through Interlibrary Loan are determined by the lender - please request renewals through the Interlibrary Loan System. (logon required) at least three working days prior to the due date so that staff can pursue a renewal. Depending upon the material, lending libraries generally grant renewals for an additional two to four weeks. For additional information, please see our Interlibrary Loan and Document Delivery Policy.

For general information and instructions about how to renew materials online, please see Online Renewal of Library Materials.

Items that may not be renewed online and that must be brought to the Circulation Desk include:

  • Items that have reached the maximum number of renewals
  • Non-circulating items that were lent to you for a short period under special circumstances
  • Items borrowed for you through Interlibrary Loan (ILL)
  • Items that have been recalled or that have holds placed against them may not be renewed

If the patron’s account is blocked for any reason, the System will not process an online renewal. Please see Online Renewal of Library Materials for more information.

Overdue Materials

Patrons with outstanding overdue items are blocked from borrowing other library materials until the overdue items are renewed, returned or replaced.

Interlibrary Loan (ILL) materials which become overdue jeopardize our borrowing privileges with other institutions. ILL privileges for eligible ILL users will be suspended and no further materials may be checked out until the overdue ILL item has been returned. For additional information, please see our Interlibrary Loan and Document Delivery Policy.

Lost or Damaged Materials

It is the patron's responsibility to replace lost or damaged/destroyed Dudley Knox Library-owned items. If the identical item is no longer available, an item of equal value in the same subject area may be accepted. Please check with Circulation staff before ordering replacement items.

Replacement of lost or damaged Interlibrary Loan (ILL) items will be considered on a case by case basis with exact replacement of items the first course of action. Please note that many lending libraries charge a flat rate of up to $100 per item for lost or damaged materials. Please speak with ILL staff before replacing a lost or damaged ILL item.

Recalls

Students
NPS Students
DRMI Students
Faculty
NPS Faculty
NPS Faculty Contractors
DRMI Faculty
Staff
NPS Staff
NPS Staff Contractors
DRMI Staff

All items are subject to recall after two weeks from the date of check out. Please note that all library materials are subject to immediate recall if they are needed by faculty for course reserves. When an item is recalled, the user who has the item is sent an e-mail notice requesting that the item be returned to the library within 24 hours. Please reply immediately to recall e-mail notices if you are physically unable to return a recalled item (if you are TDY, a Distance Learning student, etc.) or if you have questions or concerns. Failure to comply with a recall request may result in suspended Library privileges.

Holds placed through BOSUN (the online Library catalog) are automatically converted to recalls for all recall-eligible users. BOSUN uses the term 'hold' for recalls; however, the Library differentiates between holds and recalls. HOLD means that a hold will be placed on an item and when the item is returned, the requestor will be notified. If you are a recall-eligible user and wish to have an item placed on HOLD rather than have it RECALLED, please contact the Circulation Desk, or stop by the Circulation Desk.

Please note that holds may not be placed on items that are available on the shelves (items that are not already checked out). If you need assistance with locating an item, please see staff at the Circulation Desk.

Holds

HOLD means that a hold will be placed on an item, and when the item is returned, the requestor will be notified. A ‘hold’ is not a recall (see above) where an item recalled from the current user must be returned within 24 hours.

Holds may be placed by any Dudley Knox Library cardholder.

Please note that holds may not be placed on items that are available on the shelves (items that are not already checked out). If you need assistance with locating an item, please see staff at the Circulation Desk.

Borrower Responsibility

The person to whom an item is checked out is responsible for the item until it is returned to the Library. Loaning a borrowed item to another individual does not reduce the responsibility of the borrower to return/replace the item(s).

Non-Circulating Items

The following items are maintained for in-Library use only and are generally not available for loan/use outside the Library:
  • Atlases and Maps
  • Federal Documents: While most items are available for checkout, some portions of the collection do not circulate (non-circulating items are labeled as such).
  • Intelligence Collection: Most titles are also available in the Library’s (circulating) General Collection.
  • Journals and Periodicals
  • Microfiche and Microfilm: Microfiche/microfilm scanners and LaserJet printers are available for use in the Media Room. Scanners are connected to PCs to enable the conversion of scanned items to PDF (using Adobe Acrobat). If you wish to use this feature, please provide CD-ROM or USB Key (Thumb Drive).
  • Reference Books
  • Reserve Collection including Course Reserve Materials: Most items circulate for two hours in-library use only. Some items may be available for overnight to one-week checkout.

Requests to borrow non-circulating items for short periods of time will be considered on a case by case basis. Please see Research Assistance or Circulation staff for assistance.

Revised: 02/25/2013

This is an official U.S. Navy website.
All information contained herein has been approved for release by the NPS Public Affairs Officer.
Page Last Updated: Oct 29, 2014 5:01:13 PM | Contact the Webmaster