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DKL Databases And RefWorks

RefWorks is a useful tool for organizing and formatting the citations you gather as you assemble sources for a paper.  You already know that many library databases work almost seamlessly with citation management software like RefWorks, but others may require extra steps to get their citations into your RefWorks account.  Below is a list of Dudley Knox Library databases and stepwise directions for how to use them with RefWorks.

Table of Contents

ACM Digital LibraryIEEE Xplore
Armed Services and Government NewsIngenta Online Articles and Ingenta Fax/ariel Articles
BOSUNInspec (ISI)
CQ ResearcherIOP (Institute of Physics)

CSA (all databases we subscribe to within CSA)

JSTOR
Current Index to StatisticsLexisNexis Academic (the one that does not require a password)
DTIC OnlineMathSciNet (AMS)
EBSCOProject Muse
EmeraldWeb of Knowledge/Web of Science (ISI)
Engineering Village 2WorldCat (OCLC)
Google Scholar 

 

Databases which have an option to directly import into RefWorks

Armed Services and Government News

  1. Mark the records you want to export
  2. Click on the Bibliography (export) link
  3. Click on the RefWorks Direct button

CSA (all databases we subscribe to within CSA)

  1. Mark the records you want to export
  2. Click on the RefWorks link towards the top of the screen
  3. Click on the Export to RefWorks button

CQ Researcher

  1. Mark a record you want to export by clicking on the Cite Now! Icon
  2. Select Export citation to: RefWorks

EBSCO

  1. Mark the records you want to export by clicking on the Add to Folder
  2. Under Folder has items click on Go to: Folder View
  3. Check the box next to Select / deselect all
  4. Click on the Export icon
  5. Select Direct Export to RefWorks
  6. Click on Save

Engineering Village 2

  1. Mark the records you want to export
  2. Click on Download
  3. Select RefWorks direct import
  4. Click on Download

Google Scholar

  1. Click on Scholar Preferences
  2. Select RefWorks from the Show links to import citations to drop-down menu
  3. Click on Save Preferences
  4. Click on Import into RefWorks for each record you want to import

IEEE Xplore

  1. Mark the records you want to export
  2. Click on view selected items
  3. Select Citation & Abstract from the drop-down menu
  4. Select RefWorks from the drop-down menu
  5. Click on the >> button

JSTOR

    You must first register with JSTOR to export citations

  1. Login to MyJSTOR before you search
  2. Check the box next to each citation you want to export
  3. Click on the Save citation(s) button
  4. From the MyJSTOR tab click on Saved Citations
  5. Check the box next to Select/unselect all
  6. Click on the Export article citations button
  7. Click on the RefWorks export option

LexisNexis Academic (the one that does not require a password)

  1. Mark the records you want to export.
  2. Click on the Export Bibliographic Records icon (the Book icon)
  3. A new window will open and RefWorks Format is automatically selected
  4. Click on Export

Project Muse

  1. Mark the records you want to export
  2. Click on Save Marked Results
  3. Click on View Saved Results
  4. Select RefWorks
  5. Click on Export

ProQuest

  1. Mark the records you want to export
  2. Click on the tab labeled My Research
  3. Click on Export Citations
  4. Click on Export directly to RefWorks

WorldCat (OCLC)

  1. Mark the records you want to export
  2. Click on Export
  3. Select Export To: RefWorks
  4. Click on Export

Databases which allow you to create a file that can be imported into RefWorks

ACM Digital Library

  1. View a citation you wish to export in full format
  2. Click on Display Formats : BibTeX
  3. Copy and paste the results into a Document and save as a .txt file
  4. Log in to RefWorks.
  5. Click on References/Import
  6. Select BibTeX as the Import filter/Data Source and ACM Digital Library as the database
  7. Browse to the file that you saved earlier
  8. Click on Import

BOSUN

  1. Mark the records you want to export by clicking on the Mark button
  2. Click on Marked Items
  3. Select Full from the view of records drop-down menu
  4. Click on View
  5. Highlight and copy the formatted records (ignore the pop up window)
  6. Log in to RefWorks
  7. Click on References/Import
  8. Select Dudley Knox Library, Naval Postgraduate School as the Import Filter/Data Source and BOSUN as the Database
  9. Click on Import Data from the following Text
  10. Paste the BOSUN records into the text window
  11. Click on Import

Current Index to Statistics

  1. Select BibTeX from the Output Format drop-down menu on the search page
  2. Perform your search
  3. Copy and paste the records you want to export into a Document and save as a .txt file
  4. Log in to RefWorks
  5. Click on References/Import
  6. Select BibTeX as the Import filter/Data Source and Current index to Statistics as the database
  7. Browse to the file that you saved earlier
  8. Click on Import

DTIC Online

You must export each citation separately

  1. Click on View TR Citation for each citation you want to export
  2. Use your browser functionality to save the record as a text file (not a web page)
  3. Log in to RefWorks
  4. Click on References/Import
  5. Select Dudley Knox Library, Naval Postgraduate School as the Import Filter/Data Source and DTIC’s STINET as the Database
  6. Click on Import Data from the following Text File
  7. Browse to the file that you saved earlier
  8. Click on Import

Emerald

  1. Mark the records you want to import
  2. Click on the Go button after Add to the marked list
  3. Click on Marked List
  4. Click on Download(ASCII)
  5. Using the functionality of your browser, save the list as a text file (not an html file)
  6. Log in to RefWorks
  7. Click on References/Import
  8. Select Dudley Knox Library, Naval Postgraduate School as the Import Filter/Data Source and Emerald as the Database
  9. Click on Import Data from the following Text File
  10. Browse to the file that you saved earlier
  11. Click on Import

IOP (Institute of Physics)

  1. Mark those results you want to export to RefWorks
  2. Select Selected Records, the BibTeX file format, either Summary or Abstract, and Disk in the section labeled “Export/Email search result” at the bottom of the screen
  3. Click on Export Results
  4. Using the functionality of your browser, save the list as a text file (not an html file)
  5. Log in to RefWorks
  6. Click on References/Import
  7. Select BibTeX as the Import filter/Data Source and Multiple Databases as the database
  8. Browse to the name of the file that you saved earlier
  9. Click on Import

Ingenta Online Articles and Ingenta Fax/ariel Articles

  1. Mark the articles you want to import
  2. Click on update marked list
  3. Click on Bookmarking options
  4. Click on Marked List
  5. Click on Export options
  6. Click on plain text
  7. Using the functionality of your browser, save the list as a text file (not an html file)
  8. Log in to RefWorks
  9. Click on References/Import
  10. Select Dudley Knox Library, Naval Postgraduate School as the Import Filter/Data Source and Ingenta Online Articles as the Database
  11. Click on Import Data from the following Text File
  12. Browse to the name of the file that you saved earlier
  13. Click on Import

MathSciNet (AMS)

  1. Click on Clipboard below each citation you want to export
  2. Click on the Clipboard tab at the top of the screen
  3. Select Citations(BibTeX) from the Format drop-down menu
  4. Click on Saveclip
  5. Using the functionality of your browser, save the list as a text file (not an html file)
  6. Log in to RefWorks
  7. Click on References/Import
  8. Select BibTeX as the Import filter/Data Source and MathSciNet as the database
  9. Browse to the file that you saved earlier
  10. Click on Import

National Criminal Justice Reference Service

  1. Mark the articles you want to import
  2. Click on Download
  3. Use your browser functionality to save the record as a text file (not a web page)
  4. Log in to RefWorks
  5. Click on References/Import
  6. Select Dudley Knox Library, Naval Postgraduate School as the Import Filter/Data Source and NCJRS Abstracts Database as the Database
  7. Click on Import Data from the following Text File
  8. Browse to the file that you saved earlier
  9. Click on Import

Web of Knowledge/Web of Science (ISI)

  1. Mark the records you want to import
  2. Click on Add To Marked List
  3. Click on Marked List
  4. In Step 1 on the Marked Records screen, leave the bolded fields checked and check the abstract field if you want to include it in your RefWorks database
  5. In Step 2 on the Marked Records screen, select Field Tagged in the first pull down menu.
  6. Select Other Reference Software in the second pull down menu
  7. Click on Save to File
  8. Save the file in the default format
  9. Log in to RefWorks
  10. Click on References/Import
  11. Select Dudley Knox Library, Naval Postgraduate School as the Import Filter/Data Source and Web of Science and INSPEC as the Database
  12. Click on Import Data from the following Text File
  13. Browse to the file that you saved earlier
  14. Click on Import

Web of Science Search Alerts (ISI)

Works similar to Web of Knowledge/Web of Science (ISI)

Databases that Don’t Work with RefWorks

RefWorks is continually adding to the list of databases that they support. If there is one you would like to request, please let Research Assistance librarian Ann Jacobson know, and she will request it. Some databases simply will not work with RefWorks (or any other bibliography management software) because of the way in which they structure their records. We already know that the following will not work with RefWorks because of the way they structure their records. If you want to put citations from these databases into RefWorks, you will need to manually enter the information.

 

• Open Source Center Formerly FBIS (Foreign Broadcast Information Service)
• Jane’s
• Homeland Security Digital Library
• LexisNexis nexis.com and lexis.com (LexisNexis Academic does work with RefWorks)
• Torpedo ULTRA (but you can get many of the same citations (not full text articles) from Science Direct (http://www.sciencedirect.com).

Using Science Direct to import Torpedo Ultra articles

In Science Direct, you can export individual document citations to RefWorks.

  1. Open the text version of the document (not the pdf).
  2. Click on Export Citation on the right of the page.
  3. Choose Citations Only or Citations and Abstracts
  4. Choose RIS format
  5. Click on Export
  6. Click on Save
  7. Open up RefWorks and log in.
  8. Click on References/Import.
  9. Select ScienceDirect (RIS Format) as the Import filter/Data Source and ScienceDirect Navigator as the database
  10. Browse to the file that you saved earlier.
  11. Click on Import.
Revised: 10/09/2006

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