Naval Postgraduate School federal government employees may accept from non-Federal sources funds to attend meetings or other functions in connection with their Government employment. An employee must receive advance approval from the NPS President prior to acceptance of a gift of travel. Application for acceptance of travel funds is made on the form entitled “Gifts of Travel from Non-Federal Sources (DOC)” along with the following two routing forms: Gift of Travel Cover Routing Sheet (DOC) and Gift of Travel Forwarding Memo (DOC). Electronic submissions are no longer authorized. Payments for travel expenses may be made in kind or if by check, must be made payable to the “U.S. Treasury”. It is preferable that applications be received at least three weeks prior to commencement of the employee’s travel. Once the travel is completed, the employee should submit the same form with the actual expenses that were incurred and paid by the non-Federal entity.
You may obtain more information from the Office of Government Ethics’ publication entitled “Gifts of Travel and Other Benefits (PDF)” or the local Gift of Travel SOP.
Additionally, the Office of Government Ethics’ website offers a substantial amount of information on this topic as well as other ethics issues that confront a federal employee. Visit the OGE website.